Automated Processes In a Company, Concepts such as automation , intelligent decision-making or remote management have become part of the collective vocabulary in recent times and the blame, to a large extent, can be attributed to the corruption of Digital Transformation in the business landscape.
Automated vs manual processes
In order to be able to talk about the multiple benefits that automated processes offer us, it would be interesting to comment first on the “cons” that those that are manual entail.
For example: Some manual tasks tend to be repetitive and routine , becoming tedious and causing the person in charge of carrying it out to run the risk of making mistakes and errors .
At the same time, the volume of paper dedicated to these processes is usually high , since as they are manual tasks, many sheets have to be used to print reports, lists, invoices, inventories, etc. All that paper, in turn, takes up a lot of space and, when handled, is likely to get lost on the wrong desk or even disappear.
Finally, the fact that the correct completion of a manual task depends on a natural person can cause delays in the delivery of merchandise or posting an invoice. In both examples, the company would be harmed by not providing adequate customer service or not being able to enter a payment on time, respectively.
Likewise, and inversely to what was stated in the previous point, the possibility of error is drastically reduced, the possibility of losing a document is almost non-existent and the pace of work between departments increases , since any authorized user has immediate access to the information . .
What are the most common automated processes?
Regardless of whether it is a large corporation or an SME, there are common processes in all of them, such as:
Automating invoice approval processes is essential for more agile accounting management. Those responsible for validating them can sign digitally immediately, thus unblocking possible delays in payments and collections.
Regarding the incorporation of new workers , the fact of having automated processes in the Human Resources area speeds up the registration of contracts, reception and registration of attachments received by email or other information related to the file of the new member of the company. .
Like the invoices, the delivery note can be automated and attached to the invoice and order, so that several documents are recorded in one place.