Online Application: Anyone who would like to apply these days – regardless of whether it is for an apprenticeship, the first permanent position or a simple change of company – will quickly realize that more and more companies are now relying on the so-called online application and the classic application by post, which are less often desired. But just like with a postal application, there are also a few important points and certain formalities to be observed with its online counterpart so that the laboriously created application documents do not end up directly on the dreaded rejection pile. But how exactly does the application via the Internet work? What should you definitely pay attention to? And what things do the HR managers attach particular importance to?
The application via the Internet offers several practical advantages compared to the classic application by post: You save money (no paper and shipping costs, no printer cartridges and application or presentation folder necessary), you get an answer much faster and all attachments can be clearly summarized, easily forwarded and, if necessary, even filtered and searched for keywords. In addition, creating the required application documents is as easy as online shopping – not least because there are now numerous ways to create both the CV and the cover letter directly online with just a few clicks. In the following article we will show you how the whole thing works and what you should pay attention to.
What types of online applications are there anyway?
Before you really get started with the application and you create the cover letter and CV online can, the first step should be to find out which form of application is actually desired. Tip: As a rule, this information can already be found in the job advertisement, so you should read it as carefully as possible. One of the most common and at the same time most popular online application types is the classic application by email. A short text with reference to the job advertisement and an attached PDF file, in which both the curriculum vitae and the actual cover letter, as well as the last certificate can be found, are usually sufficient. On the other hand, large companies in particular offer applicants the opportunity to apply using a so-called online form. This form can usually be found directly on the company’s website and can be used to upload all application documents quickly and easily. In addition, the applicant benefits from being included in the company’s applicant database, which may even result in new ones Job offers can result.
The best tips and tricks for a successful online application
There are several things and also potential pitfalls that can decide whether the online application will actually be a complete success. The most important thing first: Before you upload all relevant documents or attach them to the e-mail and send them to the HR manager, you should ask a friend, acquaintance or family member to calmly check all the documents again for spelling mistakes. In addition, there are a few other points that should be considered and heeded under all circumstances when applying online:
Only use reputable e-mail addresses
The first impression counts – and of course that is especially true when it comes to the application. Accordingly, you should avoid using so-called fun addresses such as gentleman69@… or super_typ@… under all circumstances. Instead, it is advisable to use a professional email address that includes your own name so that the recruiter can assign the application directly.
A single PDF file provides a better overview
The last certificate, a letter of recommendation, the CV , references, work samples and last but not least the application letter itself – as is well known, there are numerous documents that should be included in an all-round successful application. And so that the recruiter does not lose track right from the start, all attachments should be summarized in a single PDF file . Good to know: There are now a large number of mostly free programs on the Internet that can be used to create and combine PDF files.
The file attachment must not be too large
In some cases it can happen that you have to send many different documents or upload them using a form. Here it is important to ensure that the files are not too large, otherwise problems can quickly arise. Good to know: Ideally, the attachment should not be larger than three to four megabytes . If the files are larger, for example work samples, you can simply combine and compress them with a so-called pack program ( WinZIP, WinRAR or 7-Zip ).
Pay attention to the subject and the correct contact person.
If a specific contact person from the HR department is named in the job advertisement, the application should be addressed and sent to this person under all circumstances. Caution: Especially with long or complicated names, you should pay particular attention to transposed letters, otherwise the email cannot be delivered at all. In addition, the subject line must clearly indicate which position you are applying for. We recommend a combination of “Application as…”, the reference number of the job advertisement (if available) and your first and last name.
And your personal social media profile also plays an important role
Finally, it should be said that your own appearance on social media plays an extremely important role, especially today, as more and more HR managers and recruiters communicate via Facebook, Twitter, etc , Instagram and Co. about the respective applicant. Therefore, one should ensure that no photos of boozy parties or clear political statements can be found on the various profiles. If you want to make the search easier for HR managers, you can also link your own social media channels directly in the email. Tip: Instead of Facebook or Instagram, we recommend a link to Xing, LinkedIn to one of the other career portals.
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